Services to Researchers

The Office of the Associate Dean for Research ensures that proposals and projects comply with sponsor, state, and federal guidelines, internal policies, and the requirements of the UT Austin Office of Sponsored Projects (OSP).

We encourage researchers to make an appointment as soon as they decide to submit a proposal or contract. Download a quick reference list of OADR staff contacts for specific services (PDF).

The OADR provides the following services:

Pre-Award Grant / Contract Services

Preparing & submitting proposals

  • Facilitate peer review by an external reviewer. See peer-review process diagram (PDF) and guidelines (PDF)
  • Meet with principal investigator (PI) to review sponsor guidelines, university / external submission requirements, and to establish timeline for submitting to OSP for approval
  • Prepare budgets and budget justifications that comply with sponsor and OSP policies
  • Prepare proposal application forms and assemble “boilerplate” to sponsor specifications
  • Coordinate receipt of application materials from collaborators and subcontractors
  • Submit proposal or contract to OSP, and serve as liaison between PI and OSP
  • Submit proposal or contract to sponsor, and serve as administrative liaison between PI and sponsor while decision is pending

Post-Award Services

Accounts & expenditures

  • Meet with faculty upon award to review budget and purchasing, hiring, and travel procedures
  • Work with UT Austin Sponsored Projects Awards Administration (SPAA) on orders, travel requests, vouchers, cash advances, payments for services, and Procard purchases
  • Provide financial reports to PI’s
  • Provide financial reports to funding agencies
  • Maintain bookkeeping and monthly account reconciliation for all OADR accounts and sponsored projects
  • Prepare year-end account statements for the university


  • Assist faculty with recruiting and hiring personnel, and assist new hires with personnel forms, keys, and space
  • Make new and renewing personnel appointments
  • Prepare bi-annual project personnel certifications as required by university policy

IRB Support

  • Assist faculty with submitting IRB (Institutional Review Board) applications, continuing renewals, and amendments
  • Coordinate IRB proposal review with the Department Review Committee
  • Assist faculty and new personnel with filing their human subjects certification