Process for promotion and tenure review

Annual Reviews – Full, associate, assistant, clinical, and research professors

  1. Annual review materials are submitted in the Fall semester. An email will be sent to full, associate, assistant, clinical, and research professors asking to upload the materials below to UT Box.
  2. All faculty should provide a current Curriculum Vitae.
  3. All faculty should provide copies of Course Instructor Surveys with summary sheets.
  4. All tenured and tenure-track faculty should complete the annual update to the Publications Database (UT EID required) by the end of October of the previous year. Note that Firefox and Google Chrome continue to be the preferred browsers for this system.
  5. Complete the Annual Review Document (ARD).
  6. Faculty have approved criteria for evaluation, which the Executive Committee utilizes for annual reviews.

Tenured faculty: Comprehensive periodic review

The Executive Committee, in conjunction with the Dean and in consultation with the faculty member being reviewed, will appoint a subcommittee of tenured faculty (usually three members) to assist in conducting comprehensive periodic reviews of tenured faculty.  Peer observation of teaching is required as part of the review (the subcommittee will make arrangements to conduct these observations). Submit the following materials:

  1. Copies of all Annual Faculty Activity Reports for all years under review
  2. Summary statement of your work (efforts and accomplishments) for the review period (not to exceed six pages)
  3. Current (updated) curriculum vita
  4. Journal quality for articles published or in press during the review period (see section 3. Above under Annual Reviews)
  5. Course Instructor Surveys for all years under review:
    a. Summary evaluation results available at MyCIS.
    b. Copies of all student comments (do not provide originals)
  6. Endowed Professorship and Chair Holders:  Include annual endowment letter.
  7. Additional materials the faculty wishes to submit

Assistant rofessors:  Third-year review

During the spring of the third year, a subcommittee of the Executive Committee will be appointed in consultation with the assistant professor and the Dean to begin conducting the third-year review, including peer teaching observations. Assistant professors should combine their annual review materials for all three years and prepare a statement that summarizes all their work and accomplishments for this time period. These materials should be submitted by the last business day in August of the third academic year. The Executive Committee will complete its review during he Fall term of the fourth academic year.

Correspondence and extension teaching

Full-time employees on twelve (12) month appointments may receive additional compensation for correspondence course and/or extension center teaching, but may not receive additional compensation for summer school teaching. Full-time employees on nine (9) month appointments may receive additional compensation for correspondence course and/or extension center teaching during the nine (9) month period and also may be paid for summer school teaching. Compensation rates for correspondence course and extension center teaching shall be paid at rates set from year to year by the chief administrative officer and approved via the operating budget approval process.

Requests for leave

  • See policy 3.10 of the Handbook of Operating Procedures (University Policy Office).
  • Faculty leave request forms are available in the leaves & related Policies from the Office of the Executive Vice President and Provost.
  • Leave without pay or release from the instructional budget (whether full-time or part-time) should be for not less than a full semester fiscal period, i.e., September 1-January 15 or January 16-May 31. Sick leave and other emergency needs are clearly separate matters.

Faculty sick-leave policy

Modified and phased retirement

  • See policy 3.05 of the Handbook of Operating Procedures (University Policy Office) for retirement and modified service.
  • See policy 3.06 of the Handbook of Operating Procedures (University Policy Office) for phased retirement for tenured faculty.
  • Forms for modified or phased retirement can be obtained in the Dean’s Administrative Office.

Outside employment, consulting and other professional activities

  • See policy 3.19 of the Handbook of Operating Procedures (University Policy Office) for faculty members employed 100 percent time who provide consulting outside the school and perform other professional activities.

Faculty payment for research

Faculty members may seek release time from their 9-month academic duties in order to pursue their research. Release time can include partial relief from teaching in order to conduct research. This may include partial or full salary payment from the research grant. In order to accomplish this, the faculty member must seek approval from the Dean.

Typically, a faculty member conducts research during the 9-month academic year as part of their faculty duties, and then receives a salary during the summer months for working on the project (assuming these funds were included in the original proposal). No special release forms need to be processed for this type of arrangement in the summer.