Administrative Resources

Files are available for download as PDF (PDF), MicroSoft Word® (DOC, DOCX), Excel® (XLS, XLSX), PowerPoint® (PPTX) documents. Below are all the resources listed alphabetically.

Resources
ItemDescription
APS (Authorization for Professional Services) – now AIS – Authorization for Individual ServicesAvailable in Word or PDF. After you download it, you can fill it out with your information, print and bring it to the Dean’s Office. Be sure to fill out both forms listed at this link. You will also have to fill out the Payee Information Form (PIF) (an interactive PDF file) if the person listed on the APS has never been paid
Annual request for outside employmentAvailable in Word or PDF. After you download it, you can fill it out with your information, print and bring it to the Dean’s Office.
Approved Course Descriptions (UTBox Folder)*****Requires UT EID*****Use this link to download the approved course objectives and descriptions. They are grouped by CAL, Clinical, Electives, Field, and Foundation.
Biographical informationUpdate the University Directory address, phone number and other information and whether you want the information published in the University of Texas directory.
Campus Climate Response TeamAs part of its efforts to advance an inclusive and diverse campus culture, The University of Texas at Austin has developed the Campus Climate Response Team (CCRT) to serve as a university-wide strategy resource team to address bias incidents that may affect campus climate. Team members find ways to educate the campus community about campus climate issues and help determine appropriate responses to reported bias incidents. Visit the site for information about CCRT and an online bias incident reporting form.
Committee Assignments (PDF)
Curriculum Assessment Rubric (UTBox Folder) *****Requires UT EID*****Use this link to download the Curriculum Assessment Rubric for BSW, MSSW Foundation, MSSW Advanced CAL, MSSW Advanced Clinical, MSSW Advanced Capstone. Each is an Excel spreadsheet.
Dean’s Fellow Application Form (DOCX)
Dean’s Policy Memoranda and By-Laws (UTBox Folder) *****Requires UT EID*****
Employee of the QuarterSubmit your nomination for the School of Social Work’s Employee of the Quarter. Please read the eligibility requirements that precede the form.
Faculty request for leaveAvailable in Word or PDF. After you download it, you can fill it out with your information, print and bring it to the Dean’s Office.
Faculty Staff Handbook
Faculty travel grantsGuidelines and form to apply for a faculty travel grant (for tenure/tenure track faculty only).
Foreign currency exchange rateQuick Foreign currency calculator
Graduate Program Review Self-Study Report (PDF)
Help: IT Support Request
Hotel Tax Exempt Form (PDF)UT employees should not pay for state tax when doing official business. Fill out this form and give it to the hotel to get your state exemption. The form is on the navigation bar near the bottom of the page.
Level 1 review form (DOC)Download this Word form to track Level 1 Review meetings with students.
Long-distance phone billVerify your long-distance phone bill.
Meals and lodging policyPolicy (as in the Handbook of Business Procedures).
Media request order (DOC)Use this form to request the LRC to purchase media.
Mileage Log – Info (XLSX)Download this Excel® form and record your milage entries.
New Employee Checklist
Official occasion expense form (XLSX)Fill out this form and submit PRIOR to your official occasion. Send completed Excel sheet to the Dean’s Office email address, sswdo@utlists.utexas.edu.
Out-of-state per diem ratesPer diem rates (for state accounts only; not for 19 or 30 accounts).
PROCard request (XLSX)Submit a request to use the PROCard for purchases. [This is an Excel spreadsheet that you need to fill out and email back to the appropriate person]
Parking validationGuidelines on how to obtain parking validation stamps to park on UT garages. If you are already familiar with the procedures, you will need to download a letter format from parking. The letter will require an account number and the Dean’s Office signature approval. Download the Parking Validation Letter (PDF) .
Pay checkObtain a copy of your monthly earning statement similar to your paper check stub.
Pay check profileChange pay check information such as number of exemptions, bank for direct deposit, etc.
PowerPoint Presentations & Flyer TemplatesThis is the page where you’ll find our templates and guidelines.
Resources and Guidance for Reporting Student Concerns (PDF)We are providing a resource for you to consult when you have concerns about students. This document reflects our most recent conversations with various offices on campus. Those conversations have confirmed what we noted in the faculty meeting—namely, that policies relating to some of these concerns continue to evolve. With that in mind, we will provide updated information if/when we receive it. (PDF).
RTA (Request for Travel Authorization) — now called Travel Authorization Request — and also Travel Reimbursements *****Requires UT EID*****The new UT web form is to be used to submit all travel requests. Please go to this page:
https://utdirect.utexas.edu/apps/services/requests/ An email with instructions was mailed to the entire School on July 1, 2013.If you are also going to rent a car and would like to use Enterprise, please contact CSWR or the Dean’s Office for a direct-bill URL so that you can make your rental car reservation directly with Enterprise.
Special parking request (DOC)Download this Word® form to request parking for five or more vehicles. Here are the new parking guidelines for official UT visitors (DOC).
Staff request for leave (DOC)Download this Word® form when you need to request vacation, funeral leave, comp time or any other time off. Your supervisor needs to sign it. After form is signed, please make a copy for the Dean s Office.
State Sales Tax Exemption CertificatesDepartments are now able to print and sign their own State Sales Tax Exemption Certificates rather than requesting a copy from the Office of Accounting. Download form: 01-339 (Back) Texas Sales and Use Tax Exemption Certification (This is a PDF document)
State of Texas Contract Airline FaresAirfare contract rates.
Student travel policyThis page contains policies and forms required for student travel for University organized or sponsored events. Check which form is needed under “Travel Related Forms” and “Student Insurance Related Forms.”
TA/GA Requests (XLS)Use this form to submit your TA/GA requests. [This is an Excel spreadsheet that you need to fill out and email back to the appropriate person]
Technology SupportHow to request support, use classrooms and conference rooms, and printers
Telephone Quotation and Summary Sheet (XLS)Use this Excel form to keep track of phone bids for your small purchase orders.
Third Year Review Policy (DOC)Policy of structured program of review and assistance for all new hires at the Assistant Professor level.
Time sheetsSubmit and approve time sheets (for classified and A&P personnel only).
Transportation policyPolicy (as in the Handbook of Business Procedures).
Travel Agency Contact Information – choose which agency to call
Travel expenses form (XLSX)Download this Excel® form and submit it to your administrative support staff for processing.
Travel SectionFaculty Staff Handbook travel section — all forms and links
Traveler Checklist (PDF)Form is a PDF document with active links. It is not required to be used. It is given to your to assist in planning before and during your travel.
UT Handbook of Operating Procedures
UT travel policyA complete guide with UT rules and guidelines directly from the Handbook of Business Procedures.
Vehicle Rental Tax Exemption Certificate (PDF)Use this form if you pay for your rental car using a personal credit card instead of direct billing.
W-2 formObtain a copy of your W-2 form.