Administrative Resources

Files are available for download as PDF (PDF), MicroSoft Word® (DOC, DOCX), Excel® (XLS, XLSX), PowerPoint® (PPTX) documents. Below are all the resources listed alphabetically.

Item Description
Annual request for outside employment Read the policy on the Office of the Executive Vice President and Provost website. Complete the interactive form (Human Resources website), print and bring it to the Dean’s Office.
Approved Course Descriptions Find approved course objectives and descriptions in this UT Box Folder (**Requires UT EID to login**). They are grouped by APP, Clinical, Electives, Field, and Foundation.
Biographical information Login to Workday to update  your address, phone number and other information and whether you want the information published in the university directory.
Campus Climate Response Team The Campus Climate Response Team (CCRT) is as a university-wide, strategy-and-resources team that addresses bias incidents in an effort to advance an inclusive and diverse campus culture. Visit the site for information and to access an online bias incident reporting form.
CARE (Counselors in Academic Residence) Program CARE is a program of the UT Counseling and Mental Health Center that places licensed counselors in academic units to help students who have been referred by faculty and staff.

The CARE Counselor in the Steve Hicks School of Social Work is Laura Dannenmaier, LCSW. To refer a student, please complete the online CARE Referral form.

Find how to schedule an appointment with Laura (PDF) if you need to discuss an issue or have a concern about a student.

Committee Assignments An updated list of Steve Hicks School of Social Work committees and their members (PDF).
Curriculum Assessment Rubrics Go to UT Box folder (**Requires UT EID to login**) to find curriculum assessment rubrics (Excel spreadsheet format) for BSW, MSSW Foundation, MSSW Advanced APP, MSSW Advanced Clinical, and MSSW Advanced Capstone.
Dean’s Policy Memoranda Go to this UT Box Folder (**Requires UT EID to login**) to find dean’s policy memoranda.
Employee of the Quarter Use this Qualtrics form to submit your nomination for the Steve Hicks School of Social Work’s Employee of the Quarter. Please read the eligibility requirements that precede the form.
Faculty request for leave Read the policy on the Office of the Executive Vice President and Provost website.

Download the Faculty Request for Leave Form, print it, complete it, and bring it to the Dean’s Office.

Faculty Staff Handbook A handy list, by topic, of relevant university and school policies.
Faculty travel grants Read the guidelines and download the application form on the Graduate School website.  Note: for tenure/tenure track faculty only.
 IT Support IT support is provided by LAITS. Call 1-5000 for faster resolution, they can solve most computer issues over the phone with remote access. Email laits-help@utexas.edu for issues that don’t require urgent resolution.
Hotel Tax Exempt Form Download and complete this form (PDF) and give it to the hotel to get your state exemption. UT Austin employees should not pay for state tax when doing official business.
Long-distance calls Verify your long-distance phone bill (UT EID required).
Meals and lodging expenses Review the policy on meals and lodging expenses in the Handbook of Business Procedures.
Media request order Use this form (DOC) to request the LRC to purchase media.
Mileage Log – Info (XLSX) Download this Excel® form and record your milage entries.
New Employee Checklist
Official occasion expense form (XLSX) Fill out this form and submit PRIOR to your official occasion. Send completed Excel sheet to the Dean’s Office email address, sswdo@utlists.utexas.edu.
Out-of-state per diem rates Go to this website to find out-of-state per diem rates (for state accounts only; not for 19 or 30 accounts).
PROCard request Download this form (XLSX) to request to use the PROCard for purchases. Download, complete and email the form to the appropriate person.
Pay check Login to Workday to obtain a copy of your monthly earning statement similar to your paper check stub.
Pay check profile Login to Workday to update pay-check information such as number of exemptions, bank for direct deposit, etc.
PowerPoint and other branded assets Go to this page to find branded PowerPoint templates, school logos, and branding guidelines.
Resources and Guidance for Reporting Student Concerns (PDF) We are providing a resource for you to consult when you have concerns about students. This document reflects our most recent conversations with various offices on campus. Those conversations have confirmed what we noted in the faculty meeting—namely, that policies relating to some of these concerns continue to evolve. With that in mind, we will provide updated information if/when we receive it. (PDF).
RTA/Request for Travel Authorization — now called Travel Authorization Request — and also Travel Reimbursements *****Requires UT EID***** The new online form is to be used to submit all travel requests: https://utdirect.utexas.edu/apps/services/requests/

If you are also going to rent a car and would like to use Enterprise, please contact the research office or the dean’s office for a direct-bill URL so that you can make your rental car reservation directly with Enterprise.

Staff request for leave Download this form (DOC) to request vacation, funeral leave, comp time or any other time off. Have it signed by your supervisor and bring a copy for the Dean’s Office.
State Sales Tax Exemption Certificates Departments are now able to print and sign their own State Sales Tax Exemption Certificates rather than requesting a copy from the Office of Accounting. Download form: 01-339 (Back) Texas Sales and Use Tax Exemption Certification (This is a PDF document). Simply enter 01-339 in the “Find” field. The first link will be this form. You need page 2 only.
Student travel policy This page contains policies and forms required for student travel for University organized or sponsored events. Check which form is needed under “Travel Related Forms” and “Student Insurance Related Forms.”
Third Year Review Policy (DOC) Policy of structured program of review and assistance for all new hires at the Assistant Professor level.
Time sheets Login to Workday to submit and approve time sheets (for classified and A&P personnel only).
Transportation policy Policy as in the Handbook of Business Procedures.
Travel Agency Contact Information List of agencies for you to choose which one to call
Travel reimbursements You’ll need your RTA number. Select the reimbursement option here: https://utdirect.utexas.edu/apps/services/requests/
Travel Go to the Travel section of the Faculty Staff Handbook for all forms and links.
Traveler Checklist (PDF) PDF document with active links. It is not required to be used. It is given to your to assist in planning before and during your travel.
UT Handbook of Operating Procedures Go to this website for accessing all university policies in the Handbook of Operating Procedures.
UT Policy on Non-Discrimination on the Basis of Gender (PDF)
UT travel policy Go to this section of the Handbook of Business Procedures for university rules and guidelines related to travel.
Vehicle Rental Tax Exemption Certificate (PDF) Use this form if you pay for your rental car using a personal credit card instead of direct billing.
W-2 form Login to Workday to obtain a copy of your W-2 form.