Administrative Resources

Files are available for download as PDF (PDF), MicroSoft Word® (DOC, DOCX), Excel® (XLS, XLSX), PowerPoint® (PPTX) documents. Below are all the resources listed alphabetically.

Item Description
APS (Authorization for Professional Services) – now AIS – Authorization for Individual Services This paper form is only a draft. After you download this PDF, you can fill it out with your information, print and bring it to the Dean’s Office. Be sure to fill out both forms listed at this link: APS and EICCC. You will also have to fill out the Payee Information Form (PIF) (an interactive PDF file) if the person listed on the APS has never been paid. The Dean’s Office uses this draft form in order to create the electronic AIS.
Annual request for outside employment Available in Word or PDF. After you download it, you can fill it out with your information, print and bring it to the Dean’s Office.
Approved Course Descriptions (UTBox Folder)*****Requires UT EID***** Use this link to download the approved course objectives and descriptions. They are grouped by APP, Clinical, Electives, Field, and Foundation.
Biographical information Update the University Directory address, phone number and other information and whether you want the information published in the University of Texas directory.
Campus Climate Response Team As part of its efforts to advance an inclusive and diverse campus culture, The University of Texas at Austin has developed the Campus Climate Response Team (CCRT) to serve as a university-wide strategy resource team to address bias incidents that may affect campus climate. Team members find ways to educate the campus community about campus climate issues and help determine appropriate responses to reported bias incidents. Visit the site for information about CCRT and an online bias incident reporting form.
CARE Referral (Qualtrics Form) CARE is a satellite program of the UT Counseling and Mental Health Center. The CARE Counselor is available to help with a variety of issues that may serve as a barrier to your academic success. The CARE Counselor in the Steve Hicks School of Social Work is Laura Dannenmaier, LCSW.

Scheduling a CARE appointment (PDF)

Committee Assignments (PDF)
Curriculum Assessment Rubric (UTBox Folder) *****Requires UT EID***** Use this link to download the Curriculum Assessment Rubric for BSW, MSSW Foundation, MSSW Advanced APP, MSSW Advanced Clinical, MSSW Advanced Capstone. Each is an Excel spreadsheet.
Dean’s Fellow Application Form (DOCX)
Dean’s Policy Memoranda and By-Laws (UTBox Folder) *****Requires UT EID*****
Employee of the Quarter Submit your nomination for the School of Social Work’s Employee of the Quarter. Please read the eligibility requirements that precede the form.
Faculty request for leave Available in Word or PDF. After you download it, you can fill it out with your information, print and bring it to the Dean’s Office.
Faculty Staff Handbook
Faculty travel grants Guidelines and form to apply for a faculty travel grant (for tenure/tenure track faculty only).
Foreign currency exchange rate Quick Foreign currency calculator
Graduate Program Review Self-Study Report (PDF)
Help: IT Support Request
Hotel Tax Exempt Form (PDF) UT employees should not pay for state tax when doing official business. Fill out this form and give it to the hotel to get your state exemption. The form is on the navigation bar near the bottom of the page.
Long-distance phone bill Verify your long-distance phone bill.
Meals and lodging policy Policy (as in the Handbook of Business Procedures).
Media request order (DOC) Use this form to request the LRC to purchase media.
Mileage Log – Info (XLSX) Download this Excel® form and record your milage entries.
New Employee Checklist
Official occasion expense form (XLSX) Fill out this form and submit PRIOR to your official occasion. Send completed Excel sheet to the Dean’s Office email address,
Out-of-state per diem rates Per diem rates (for state accounts only; not for 19 or 30 accounts).
PROCard request (XLSX) Submit a request to use the PROCard for purchases. [This is an Excel spreadsheet that you need to fill out and email back to the appropriate person]
Parking validation Guidelines on how to obtain parking validation stamps to park on UT garages. If you are already familiar with the procedures, you will need to download a letter format from parking. The letter will require an account number and the Dean’s Office signature approval. Download the Parking Validation Letter (PDF) .
Pay check Obtain a copy of your monthly earning statement similar to your paper check stub.
Pay check profile Change pay check information such as number of exemptions, bank for direct deposit, etc.
PowerPoint Presentations & Flyer Templates This is the page where you’ll find our templates and guidelines.
Resources and Guidance for Reporting Student Concerns (PDF) We are providing a resource for you to consult when you have concerns about students. This document reflects our most recent conversations with various offices on campus. Those conversations have confirmed what we noted in the faculty meeting—namely, that policies relating to some of these concerns continue to evolve. With that in mind, we will provide updated information if/when we receive it. (PDF).
RTA (Request for Travel Authorization) — now called Travel Authorization Request — and also Travel Reimbursements *****Requires UT EID***** The new UT web form is to be used to submit all travel requests. Please go to this page: An email with instructions was mailed to the entire School on July 1, 2013.If you are also going to rent a car and would like to use Enterprise, please contact CSWR or the Dean’s Office for a direct-bill URL so that you can make your rental car reservation directly with Enterprise.
Special parking request (DOC) Download this Word® form to request parking for five or more vehicles. Here are the new parking guidelines for official UT visitors (DOC).
Staff request for leave (DOC) Download this Word® form when you need to request vacation, funeral leave, comp time or any other time off. Your supervisor needs to sign it. After form is signed, please make a copy for the Dean s Office.
State Sales Tax Exemption Certificates Departments are now able to print and sign their own State Sales Tax Exemption Certificates rather than requesting a copy from the Office of Accounting. Download form: 01-339 (Back) Texas Sales and Use Tax Exemption Certification (This is a PDF document). Simply enter 01-339 in the “Find” field. The first link will be this form. You need page 2 only.
Student travel policy This page contains policies and forms required for student travel for University organized or sponsored events. Check which form is needed under “Travel Related Forms” and “Student Insurance Related Forms.”
TA/GA Requests (XLS) Use this form to submit your TA/GA requests. [This is an Excel spreadsheet that you need to fill out and email back to the appropriate person]
Technology Support How to request support, use classrooms and conference rooms, and printers
Telephone Quotation and Summary Sheet (XLS) Use this Excel form to keep track of phone bids for your small purchase orders.
Third Year Review Policy (DOC) Policy of structured program of review and assistance for all new hires at the Assistant Professor level.
Time sheets Submit and approve time sheets (for classified and A&P personnel only).
Transportation policy Policy (as in the Handbook of Business Procedures).
Travel Agency Contact Information – choose which agency to call
Travel reimbursements Travel reimbursements are also done on the web. Please go to this page: and select the reimbursement option. You’ll need your RTA number.
Travel Section Faculty Staff Handbook travel section — all forms and links
Traveler Checklist (PDF) Form is a PDF document with active links. It is not required to be used. It is given to your to assist in planning before and during your travel.
UT Handbook of Operating Procedures
UT Policy on Non-Discrimination on the Basis of Gender (PDF) (DOCX)
UT travel policy A complete guide with UT rules and guidelines directly from the Handbook of Business Procedures.
Vehicle Rental Tax Exemption Certificate (PDF) Use this form if you pay for your rental car using a personal credit card instead of direct billing.
W-2 form Obtain a copy of your W-2 form.